enterprise asset management

Enterprise Asset Management Enriched by GIS

For most asset-intensive industries and field service organizations, enterprise asset management (EAM), is a full-time job. It gets even more complicated when trying to GIS locate, keep track of, and maintain a highly detailed asset registry—property, plant, equipment, sites, fleet, inventory, etc.—and related information. At any given time, a part could fail, an asset disappears, or preventative maintenance is required, calling on your mobile field workforce to know when and where to respond. Whether the assets are internal or your customers’, with all that requiring delicate coordination, how do you manage it all?

Field Squared was built to help automate enterprise asset management and is enriched by our embedded geospatial information system (GIS) engine. With Field Squared enterprise asset management, you can conduct preventative asset maintenance, leverage a native hierarchical asset registry or integrate your Esri ArcGIS^® asset database and ERP systems, create and schedule work orders, plan resource allocation through skills matching, and view asset location history. Essentially, anything in the real world can be modeled as an asset in Field Squared with key attributes, data and information captured against it.

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Enterprise Asset Tracker

Effectively Maintain, Service, and Trace Assets

With a flexible hierarchical asset registry, Field Squared provides an effective way to maintain, service, and trace any type of asset (e.g., mobile, fixed) in a single platform. Managing assets from plant, equipment, and property to entire fleets—from the office to the field—has never been easier than with Field Squared enterprise asset management.

Display and view all your field assets on the Map
Create and manage parent-child relationships between assets for contextual insight
Quickly display asset details via barcode or QR code scan
Filter on nearby assets in the Field Squared mobile application
Store the location of fixed assets
Track mobile asset location history over time
Easily define assets with native GIS capabilities

Field Squared supports nodal, linear and polygonal geometry types for assets

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GIS-Enhanced Data Capture, Storage, and Retrieval

Our GIS-Enhanced Data Capture, Storage, and Retrieval feature leverages geospatial technology to accurately collect, store, and access data in real-time. This integration enhances decision-making by providing detailed location-based insights and streamlining data management processes. The feature ensures precise asset tracking, efficient field operations, and improved resource allocation, ultimately boosting operational efficiency and data accuracy.

Preventative Maintenance Scheduling

Schedule Recurring Preventative Maintenance Work Orders

The nature of enterprise asset management requires managing, planning and scheduling operations work. Field Squared enables work order creation and scheduling of preventative maintenance against your assets.

Quickly schedule recurring maintenance tasks against assets
Assign work orders by skills, proximity, availability, and training or certification requirements for effective resource planning
Generate digital work order forms in a drag-and-drop editor
Enable automated workflows to schedule recurring time- or meter-based preventative maintenance work orders
Access work order service and maintenance history on any asset

Prescriptive Maintenance Workflow Creation

Our Prescriptive Maintenance Workflow Creation feature automates and orchestrates field service processes through an intuitive drag-and-drop interface. It enables seamless integration with third-party systems, ensuring efficient and error-free operations. This feature streamlines maintenance workflows, enhances productivity, and reduces operational costs by automating routine tasks and ensuring timely maintenance actions.

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Advanced Tracking of MTTR, MTTF, and Average Run/Up/Down Time

Our advanced tracking feature monitors MTTR (Mean Time to Repair), MTTF (Mean Time to Failure), and Average Run/Up/Down Time to optimize asset performance. By providing real-time insights and historical data, it enhances predictive maintenance and reduces downtime, ensuring efficient operations and extending the lifespan of critical assets.

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Comprehensive Media Capture

Capture Before and After Photos, Barcodes, Signatures and More

Enterprise asset management, service, and maintenance require mobile workforce management tools within the same framework. Don’t make your crews juggle multiple apps. Empower your field crews, technicians, and operators with an intuitive mobile application to capture field data and updates against assets.

Provide digital work order forms right in the field to scan barcodes, take photos, add markup, annotations, and more
Capture and visualize time series data against assets (i.e., temperature, pressure readings)
Connect your existing third-party systems to look up values and catalogs across assets and work orders
Trigger automated workflows, including the creation of work orders with third-party systems

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Historical Asset Record Storage

Our Historical Asset Record Storage feature ensures that all asset data is meticulously recorded and easily accessible. This comprehensive storage system allows for the retrieval of detailed asset histories, supporting informed decision-making and predictive maintenance. By maintaining a complete record of past asset performance and maintenance activities, this feature enhances operational efficiency and prolongs asset lifespan.

Improve the Accuracy of Your Assets and GIS Data

Using the Field Squared Mobile Application, field technicians are empowered with the asset maintenance and management tools they need to complete their jobs.

Visualize assets on the native map or leverage a zero-effort integration to your existing Esri base maps and overlays
Redline asset updates right in the field, including GIS features with text, nodal, and linear updates—online or offline
Create automated approval workflows for asset updates before they are synced back to the GIS database

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Offline Availability So You Can Locate and Manage Field Asset Data in Remote Locations

We understand asset and field service work may occur in some of the most remote places on Earth where connectivity can be a challenge and loss of data is common. The proprietary Field Squared Mobile, Sync and Merge Engine works online and offline, so even if your cellular or WiFi network is down, your mobile field workforce can keep working and everything will sync when connectivity is restored.

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Display and view all your field assets on an interactive map, on both the Field Squared web and mobile applications
All changes are GPS and time stamped for accurate auditing and record keeping
Asset data is version controlled and history tracked

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Real-Time Field Service Collaboration and Messaging

With real-time in-app field service collaboration and messaging, you can increase efficiency and be proactive in managing your assets.

Gauge asset performance with reporting and analytics
Text message customers with planned outage notifications and progress updates
Access a conversation history against assets
Message links to work orders, assets, customer records and digital forms

What is Enterprise Asset Management (EAM)?

Enterprise asset management (EAM) is the process of administering and maintaining an asset through its operational lifecycle, from labor/job costing to preventative maintenance, by service providers or via the application of software and other solutions. EAM applies to assets such as equipment, plants, fleets and well sites, as well as across fixed, mobile or linear assets.

Enterprise asset management and maintenance software provide businesses with digital solutions to more effectively manage and maintain internal or customer owned assets. EAM software helps businesses improve asset uptime, more effectively preserve operational integrity, mitigate risk through proactive action, track the geolocation of assets, enable technicians with a mobile application, and provide solutions to better adhere to safety protocols, such as lockout-tagout. Many businesses can also realize significant cost savings by identifying service maintenance before a critical equipment failure, for instance. In fact, 56% of organizations report that AI has improved their operational effectiveness, demonstrating how AI helps predict maintenance needs, reduce downtime, and optimize resource allocation.

The application of artificial intelligence (AI) to solve asset management and maintenance challenges is the future of enterprise asset management, though many businesses are already leveraging AI today. Like any problem, data can provide a wealth of information ready to be parsed for opportunities, cautionary developments and other insights. Artificial intelligence derived data goes a step further to provide outcome-based analysis and increasingly more accurate time-to-failure statistics.

When it comes to conducting asset management, there are different types of asset maintenance that may be performed, which also require different capabilities of the EAM software.

Preventative (preventive) maintenance is proactive management of an asset to ensure it is running properly. For this type of work, a recurring maintenance schedule is usually employed. The work order history becomes a critical component of the EAM software because it provides the technician with any and all documentation related to what has transpired in servicing the asset.
Condition-based maintenance stems from the state of the asset itself. Asset management software provides the ability to automate alerts based on a change in condition that is, for instance, out of acceptable range, such as pressure, NOX, O2 or temperature.
Predictive maintenance is the ability to forecast if and when an asset may fail or require maintenance. This type of asset maintenance usually employs asset-based sensors to monitor the asset for anomalous changes in the state of the asset. Asset management software can be useful for alerting management to equipment failures, while also being applied to help forecast capital planning.
Prescriptive maintenance is the process of analyzing an asset's previous repair, operating or reliability history to prescribe to the technician the correct approach to take in order to maintain an asset more effectively. The goal is to maximize the uptime and operational reliability of the asset.

The proliferation of Internet of Things (IoT) enabled devices facilitate remote asset monitoring. EAM software affords the opportunity to capture sensor data in order to trigger automated notifications and alerts.

Key enterprise asset management software capabilities include: hierarchical asset registry, real-time asset tracking, scheduling work and planning resources, conduct different types of maintenance (i.e., conditional, preventative/preventive, predictive, prescriptive), inventory management, labor/job costing, and IoT solutions for remote asset monitoring.

What is Enterprise Asset Management (EAM)?

Enterprise Asset Management (EAM) refers to the software and strategies used to manage and optimize the lifecycle of physical assets in an organization, such as equipment, facilities, and vehicles.

Can Enterprise Asset Management (EAM) systems manage asset lifecycles from acquisition to disposal?

Yes, EAM software manages the entire asset lifecycle, from procurement and usage to maintenance, decommissioning, and disposal, ensuring optimal asset performance and cost-efficiency.

What features are included in a mobile workforce management platform?

Common features include GPS tracking, job scheduling, dispatching, mobile apps for field workers, reporting and analytics, inventory management, and time tracking.

How does enterprise asset tracking work?

Enterprise asset management (EAM) is the process of tracking, maintaining, and optimizing the use of physical assets like equipment, tools, and vehicles to improve efficiency and reduce costs.

How can Enterprise Asset Management (EAM) reduce maintenance costs?

EAM allows for proactive and predictive maintenance, preventing costly breakdowns and reducing emergency repairs, thus lowering maintenance costs over time.

How can Enterprise Asset Management (EAM) improve compliance with regulatory standards?

EAM helps ensure compliance by tracking maintenance schedules, certifications, and documentation required by regulatory bodies.

How does Enterprise Asset Management (EAM) software help improve asset performance?

EAM software helps monitor, maintain, and manage assets to increase uptime, reduce downtime, and optimize asset usage for better efficiency and longevity.

What is preventative maintenance in enterprise asset management?

Preventative maintenance involves regularly scheduled inspections, servicing, and repairs to keep assets in good working condition. By addressing potential issues before they lead to breakdowns, businesses can reduce downtime, extend asset lifespan, and avoid costly emergency repairs.

What is prescriptive maintenance in enterprise asset management?

Prescriptive maintenance goes beyond predicting when an asset might fail; it provides actionable recommendations on how to prevent the failure. Using advanced analytics and data insights, it suggests specific steps, such as adjusting operations or replacing parts, to optimize performance and avoid downtime.

Maintain and Monitor Assets in the Field